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Board Elections

Candidates may self-nominate or be nominated by another Fellow SEMPA in good standing. If another Fellow member nominates a candidate, the nominee must complete and submit the required submission packet by the deadline in order to be considered.

Candidates must be a SEMPA Fellow member in good standing in order to be considered for the slate.

Submission Packet

All candidates must complete and submit:

  1. Board of Directors Candidate Form
  2. Platform Statement Form with accompanying Platform Statement
  3. Current CV
  4. Completed and Signed Conflict of Interest Form
  5. Signed Leadership Conflict of Interest Policy and Disclosure Agreement
  6. Picture

Forms

Board of Directors Candidate Form

Platform Statement Forms:

President Elect Platform Statement Form
Vice President Platform Statement Form
Director at Large Platform Statement Form

Conflict of Interest Policy and Disclosure Form

Leadership Agreement

Declaration Period

Official declaration is when a nomination along with a current CV and completed required paperwork is received in writing, or electronically, by the Society.

The declaration period is now open and will close September 30 at 11:59 p.m. All required materials must be included together with your submission and they must be complete.

Submissions

Hard-copy submissions can be sent to:

SEMPA
ATTN: Board of Directors Elections
4950 West Royal Lane
Irving, TX 75063

It must be post marked on or before September 30.

Electronic submissions, which must include all the required materials in one email, can be sent to:

Elections@sempa.org

Applications will be reviewed by the Executive Board and the Nominating Committee. Candidates are required to participate in the vetting process conducted by the Nominating Committee. The Nominating Committee will put forth the slate of candidates to the Executive Board for approval.

The Board of Directors reserves the right to verify information on a candidate’s platform statement and/or CV.

Campaign Materials

Candidates’ CV and platform statement will be made available to the SEMPA membership prior to the election and will remain available throughout the voting process.

Candidates will have time prior to the election to solicit votes and the membership will have the opportunity to ask candidates questions.

If the Society distributes any written or electronic election material(s) for any Board of Director candidate at the Society's expense, it shall make available, at the Society's expense, to each nominee, in or with the same material, the same amount of space that is provided any other nominee, with equal prominence.

Voting and Ballots

Eligible voters are Fellow and Resident members in good standing. Voting for the SEMPA Board of Directors will open following Thanksgiving and will close in December.

A majority of valid ballots shall elect the President-Elect, Vice President and Secretary-Treasurer.

The candidates for Director at Large positions receiving the highest number of votes cast shall be elected to office, up to the number of available positions.

In the event that there is no majority, a run-off election between the candidates receiving the most votes for the affected position shall be held. The run-off election will run in length no more than seven (7) days. A majority of valid ballots shall elect in a run-off election.

SEMPA’s management services group will tally and give final voting results to the President for review. The President Elect will inform each candidate of the election outcome within three (3) business days from the close of the election.

Once candidates are informed of the election outcome, the SEMPA membership will be notified.

Installation of Board

The installation of the newly elected Board of Directors begins upon the commencement of the first Board meeting held in conjunction with SEMPA's annual conference after each year’s election.